Content of the material
- How to Manage Multiple Gmail Accounts in One Inbox
- Multiple Gmail Accounts One Inbox
- Step 1: Go to "Settings" > "See all settings" > "Accounts"
- Step 2: In the "Send mail as:" section, add your secondary Gmail account
- Step 3: Click the "Send Verification" button
- Step 4: Verify your secondary email address
- Step 5: Select your default way of replying
- Step 6: In your secondary account, go to "Settings" > "Forwarding and POP/IMAP" > "Forwarding" section
- Step 7: Click "Add a forwarding address" and enter your primary account's Gmail address
- Step 8: Copy/paste the confirmation code to confirm your forwarding address.
- Step 9: Choose a forwarding option
- Extra 1: Importing emails from non-Gmail accounts
- Extra 2: Managing Signatures for Multiple Gmail Accounts
- On CRM: Dont Use Your CRM System For Email CampaignsYour browser indicates if youve visited this link
- Add New Recipients to Your Contacts List
- How to Add Contacts from Gmail to Outlook
- Exporting Contacts
- Import Gmail Contacts to Outlook
- How to edit Gmail contacts
- Simplify Multiple Inboxes with Gmelius
- Step 1: Install Gmelius
- Step 2: Add your team members to your Gmelius account
- Step 3: Create a new shared inbox
- Step 4: Start using your shared inbox!
- 3 Problems with Using Gmail Email Groups
- 1. It’s a Manual Process That’s Tiring and Error-Prone
- 2. Follow-Ups Are Difficult
- 3. Lack of Personalization: Can’t Add Individual Names
- Whats Happening Around About Gazette CountryYour browser indicates if youve visited this link
How to Manage Multiple Gmail Accounts in One Inbox
Multiple Gmail Accounts One Inbox
- In your primary Gmail account, go to "Settings" > "See all settings" > "Accounts and Import"
- In the "Send mail as:" section, add a second Gmail account.
- Click the "Send Verification" button
- Verify your secondary email address
- Select your default way of replying
- In your secondary account, go to "Settings" > "Forwarding and POP/IMAP" > "Forwarding:" section
- Click "Add a forwarding address" and enter your primary account's Gmail address
- Copy/paste the confirmation code to confirm your forwarding address
- Choose a forwarding option
Now, let's go over these steps in detail.
Step 1: Go to "Settings" > "See all settings" > "Accounts"
Start in the Gmail account from where you want to manage all of your other accounts and go to "Settings" > "See all settings" > "Accounts".
Step 2: In the "Send mail as:" section, add your secondary Gmail account
In the "Send mail as:" section, click on "Add another email address". A pop-up will appear where you can add the email address you'd like to add, as well as the sender name it should display. Check the "Treat as an alias" box to make sure emails from your secondary account arrive in your primary inbox.
When you're done, click "Next Step".
Step 3: Click the "Send Verification" button
You're now able to click the "Send Verification" button, which will cause an automatic email to be sent to your secondary email account. Make sure not to close the pop-up once you've clicked the button.
Step 4: Verify your secondary email address
Go to your secondary email account, find the verification email and either click the verification link in that email or copy/paste the verification code in the email into the "Enter and verify the confirmation code" field in the pop-up in your primary account.
When that's done, you'll be able to send emails from your secondary email address, straight from your primary Gmail inbox.
Step 5: Select your default way of replying
Gmail automatically sets your primary email address as your default email address to send new emails with. If you'd like to change that, you can select the "make default" next to the secondary email address you'd like to send new email addresses from.
You can also decide whether you want to reply to emails from the same email address the email was sent to, or from your default email address by selecting the appropriate option under "When replying to a message:".
Step 6: In your secondary account, go to "Settings" > "Forwarding and POP/IMAP" > "Forwarding" section
For this step, you need to go to your secondary Gmail account. Head into all settings and go to the "Forwarding and POP/IMAP" tab.
Step 7: Click "Add a forwarding address" and enter your primary account's Gmail address
In the "Forwarding" section, click the "Add a forwarding address" button and enter the email address of your primary Gmail account. Click "Next" > "Proceed" > "OK" to have a confirmation email sent to your primary Gmail address.
Step 8: Copy/paste the confirmation code to confirm your forwarding address.
Go back to your primary account, find the confirmation email, and click the confirmation link. A new browser tab will open to let you know your email address has been confirmed.
Alternatively, copy/paste the confirmation code from the email into the related field in the pop-up in your secondary Gmail account. Click "Verify" to finalize the verification process.
Step 9: Choose a forwarding option
Go back to your secondary Gmail account and under "Forwarding:", select an option from the dropdown under "Forward a copy of incoming mail to…".
Save your changes at the bottom of the page and any emails coming into your secondary account will now be forwarded to your primary Gmail account.
Note that you can also automatically forward emails from non-Gmail accounts. Check the support documentation of the respective email client on how to set that up.
Extra 1: Importing emails from non-Gmail accounts
If you also want to use your primary Gmail inbox to send and receive emails from non-Gmail accounts, you can do so by adding the relevant email address under "Send email as:" as described above, and also having its emails imported.
The downside to using this option is that it's limited to pulling in emails from just five other email accounts so if you want to manage more than five secondary accounts in your main account, you'll have to resort to the email forwarding option anyway.
If you do, for some reason, want to use the import option:
- Go to "Settings" > "Accounts and Import".
- Scroll down to "Check mail from other accounts:".
- Add the email accounts you want to import emails from.
- Follow the verification process.
Extra 2: Managing Signatures for Multiple Gmail Accounts
Once you've added your secondary Gmail accounts to your primary inbox, you can easily assign a unique email signature to each of them.
- Go to "Settings" > "See all settings" > "General".
- Scroll down to "Signature:".
- Select "Create new" if you don't have a signature yet, or select each email address added to your account to edit its signature.
- Click "Save Changes" at the bottom of the page.
On CRM: Dont Use Your CRM System For Email CampaignsYour browser indicates if youve visited this link
There’s a big difference between email and email campaigns. The CRM systems we sell either have email built in or integrate with popular email services like Outlook/Exchange and Gmail. This is very helpful.
Add New Recipients to Your Contacts List
If the recipients aren't on your Contacts list, the process takes a little longer because you must add them as contacts before you can add them to a group. There are a couple of ways to add a new contact.
The fastest way to add new contact is by hovering over a name in an email and selecting More Info in the contact card.
In the sidebar that appears, choose the Add to Contacts button. Repeat for each new contact you want to add.
When you select Create contact, you're given two options: Create a contact and Create multiple contacts.
If you choose the first one, the new window that appears is called Create a new contact. The second option is ideal if you need to add several contacts at once, either by typing them or importing them from a file.
Use the steps in the 'Add Recipients to a Gmail Group' section, above, to add the new contacts to a group.
You can add contacts to a group individually by selecting the More actions (three-dot) icon next to their name and choosing the appropriate group from the drop-down list.
How to Add Contacts from Gmail to Outlook
Although Gmail is by far the most popular email app in the world, some people prefer using Outlook as their go-to email app. They both have their advantages. On the one hand, Gmail has a clean, simple, user-friendly interface that’s easy to understand and navigate. On the other hand, while Outlook isn’t complicated, it is somewhat more complex than Gmail. This is because Outlook has advanced features that can aid email “power users.”
So, if you’ve decided to switch from Gmail to Outlook, or want to use both but also want to import contacts from Gmail, here’s how to do it. Keep in mind that exporting contacts from Google Contacts works the same across all devices.
Before the stand-alone Google Contacts feature was created, you had to export contacts through Gmail. Now, you don’t even have to use the Gmail website. Here’s how to do it.
- If you don’t want to export all contacts in your list, select the ones that you want to export.
- Navigate to the panel to the left.
- Select “Export.”
- Choose “Selected contacts” or “Contacts.”
- Under “Export as”, check “Outlook CS.”
- Click “Export.”
Import Gmail Contacts to Outlook
You’ll need to have Outlook 2013 or 2016 to successfully import contacts from Gmail.
- In Outlook, go to the “File” tab.
- Select “Open & Export.”
- Go to “Import from another program or file” and select “Next.”
- Select “Comma Separated Values” and click “Next.”
- Choose how you want the duplicate contacts to be handled and go to “Next.”
- Now, select the folder where you’ve saved the exported Gmail contacts and click “Next.”
- Click “Finish.”
That’s it. You’ve successfully imported Gmail Contacts to Outlook.
How to edit Gmail contacts
One of the chief advantages of keeping your most important contacts in Google’s contacts list is that they’re easy to edit and keep up to date. Plus, you can store personal information so birthdays and addresses are always easily accessible. Here’s how to edit a contact:
1. Open Gmail Contacts on your desktop using the steps explained earlier in this article, or you can go directly to contacts.google.com in your browser.
2. Find the contact you want to edit. You can search for it using the Search field at the top of the page or browse the list below.
3. When you find the contact, there are two ways to start editing:
- Hover over a contact and then click the pencil-shaped Edit contact icon that appears on the right side of the screen.
- Click the contact and, on the contact’s details page, click Edit.
4. Make any changes you want to the contact’s information. You can add or revise personal details — to see all your options, click Show more.
5. To add a label to your contact, click the Label button at the top of the page and choose the labels to add (or create new ones). You can use these labels to easily send a group email to everyone with the same label.
6. When you’re done, click Save.
Simplify Multiple Inboxes with Gmelius
As we saw above, Gmail has built-in ways to handle multiple accounts from one inbox. However, it doesn't allow you to share just one or a few of the multiple inboxes you created. You either share your entire Gmail with your team members (yikes!), or you're still forced to work with a separate inbox for emails that multiple team members need to be able to read and respond to.
Unless you use Gmelius.
Gmelius allows you to create a truly shared inbox in Gmail by allowing you to add team members to specific Gmail inboxes only. The benefits are plentiful:
- There's no more need to forward and cc.
- There's no risk that someone doesn't get an email they're supposed to get.
- You avoid that two team members reply to the same email.
- You can easily spread the inbox workload among team members.
- You can collaborate in real-time, with Gmelius syncing any updates by team members in real-time.
On top of that, Gmelius allows you to assign emails to specific team members so everyone always knows who's working on what. This means there's no confusion about what still needs to be done and you'll never leave an email unanswered for too long.
When you know how quickly you should respond to emails not to annoy both coworkers and clients, you know this is a big deal.
Step 1: Install Gmelius
Sign up for a Gmelius account today and install the browser extension.
Step 2: Add your team members to your Gmelius account
Go to the "Team" section in your Gmelius account and add your team.
Step 3: Create a new shared inbox
Go to your Gmelius dashboard. Click the shared inbox panel, and then click "New shared inbox".
If the email address you want to share is a Gmail or Google Workspace account, you'll first need to add that email address as a user to your Gmelius subscription.
And if you use Google Groups for different projects or email lists, Gmelius also allows you to convert those groups into shared inboxes and collaboratively manage it directly from your personal inbox.
Step 4: Start using your shared inbox!
That's it! You can now add workflow statuses to emails in your shared inbox, assign emails to team members, have team discussions right in Gmail by using the Gmelius conversation panel, and more.
3 Problems with Using Gmail Email Groups
Here are three problems that make Gmail email groups unideal for group and bulk emailing:
1. It’s a Manual Process That’s Tiring and Error-Prone
While you can easily send group emails in Gmail, creating a bulk email group is still tedious and time-consuming. You have to manually go through your Gmail contact list to identify the right group of people.
Do you really want to wade through hundreds of email IDs to find the ones you want?
With this manual approach, you’ll probably overlook an email ID or mistakenly add someone as a group member.
2. Follow-Ups Are Difficult
Let’s say you have an email group with many members.
You’ve sent an email to the group, but for some reason, multiple people in the group didn’t respond.
What do you do now? You send a follow-up email reminding them to respond, right?
But remember, as you’ve sent the email to a group, you can’t simply click Reply to remind a specific member to respond.
Doing so will send the same email follow-up to everyone in the same group — even those who did reply to your mail.
As a result, you’ll have to painstakingly draft a follow-up email for each email address and send multiple emails manually. And that’s not an ideal scenario when you have tons of follow-ups to send.
3. Lack of Personalization: Can’t Add Individual Names
Gmail can’t automatically add personalization variables like contact information, a person’s name, or their company’s name to your group emails. You can only compose a generic message for all the members of your email group.
Why does that matter? You can’t customize your group emails on a person-by-person basis!
Every member of your email group will receive the same generic message that might not address their individual concerns and needs. This could ruin your chances of making a connection, and your mail might even end up in their spam folder.
Think about it. What would you rather receive:
- A generic, bland email that looks like spam?
- Or one that’s carefully detailed and tailor-made for you?
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